23 Oct 2015
Workflow Management System – 5 Must Have Features
in Technical Blog by Kae Verens
There are many features available in even the most basic of workflow management systems. Choosing the right one is paramount in the smooth running of your business. Whether you are looking for a system to streamline your workflow or monitor your members of staff, it needs to be the best system for YOU! [divider scroll_text=""] When you are choosing your Workflow Management System, make sure they have these vital features. Don\'t settle for a product that can\'t keep up with your daily operations. After all, the system is meant to make your life easier, not harder. 1. Cloud-Based You are looking for a workflow management system, that\'s a step in the right direction. Choosing one that is not hosted in the cloud? That\'s taking two steps back! Your workers should be able to access data and reports anywhere and at any time. 2. Notifications If your workers are using a system and aren\'t receiving notifications about jobs they should be doing, you are only asking for trouble. If they don\'t know what job they are meant to be doing, they can\'t do the job. This will only lead to abandoning the software and wasting even more money. 3. KPI (Key Performance Indicators) When you start using a workflow management system you will discover that certain jobs or processes take longer than you anticipated. You may find that you are actually neglecting a certain part of your business. Either way, you will be able to tighten up on these areas as soon as you implement your new workflow management system. 4. Form Building All businesses use forms on a daily basis and using paper is fast becoming obsolete in modern administration. Using a workflow management system will take away the pain of paperwork. Your forms will be entered into a workflow management system and you will be able to complete all forms on a mobile device, anywhere and at any time. 5. Simple to Use The most important feature of a workflow management system is that it is simple to use. If you are implementing a new workflow management system into your business, you must ensure all of your workers are capable of using the system with minimal fuss. Think about it, no one ever complained because something was easy to use! [divider scroll_text=""] So there you have it, the top 5 features that any workflow management system should have. You are going to the effort of looking for a workflow management system, why not make the effort to choose the best one for you!