• HEATING, VENTILATION & AIRCON (HVAC)

F-Gas logged. PPM running. Paid faster.

Fieldmotion connects your office team and HVAC engineers in one place so you can plan service work, capture on-site data, and invoice on completion without chasing paperwork.

  • No Hidden Fees
  • Local UK/IE Support
  • Offline Mobile App
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HVAC engineer
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Trusted by 1k+ field service teams
  • capterra
  • g2-May-15-2026-08-17-43-0844-AM
  • trustpilot-May-15-2026-08-17-48-9277-AM
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Stay on Top of Every Job

Plan PPM visits, manage reactive callouts, and track F-Gas records — all from one system, accessible from anywhere.

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Keep Compliance Covered

Store F-Gas logs, service certificates, and inspection records against every asset, with automated reminders for statutory intervals.

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Invoice on the Day

Convert completed jobs to invoices in a single tap, take card payments on-site, and sync automatically with your accounts software.

ALL IN ONE SOLUTION

Why should you choose Fieldmotion?

From heat pump installs to annual boiler services, Fieldmotion gives your HVAC team the tools to stay on schedule, stay compliant, and invoice the same day the job is done.

  • Plan & Dispatch

    From boiler services to heat pump installs, your engineers need to be in the right place with the right qualifications. Fieldmotion gives your office a live view of who's available, where they are, and what they're certified for, so dispatch takes seconds, not phone calls.

    hvac plan & dispatch
  • On-Site Updates

    Engineers record system readings, log F-Gas usage, capture photos, and complete compliance checklists in the Fieldmotion app. Full offline capability means plant rooms and basement sites are no problem. Updates reach the office the moment signal returns.

    hvac plan & dispatch
  • Asset & PPM Tracking

    Attach full service history to every boiler, chiller, AHU, or split system, and set PPM schedules that trigger jobs automatically when servicing is due. When assets are overdue or showing repeat faults, managers see it before it becomes a callout.

    hvac asset & ppm tracking

Built for HVAC Operations

INDUSTRIES WE SERVE

Built for HVAC Operations

Job Scheduling & Dispatch
  • Teams save ~6 hours/week

Manage planned maintenance, seasonal servicing, and reactive callouts in one calendar, with drag-and-drop scheduling, live engineer tracking, and automatic job notifications sent to the engineer's phone. No more calls to confirm who's going where or double-bookings from manual spreadsheets.

Mobile App for Engineers
  • 93% adoption in the first week

Engineers complete digital job sheets, log system readings, record parts used, and collect customer signatures on-site, even without signal in plant rooms or basements. Everything syncs to the office automatically when connectivity returns, removing the admin backlog from paper-based working.

F-Gas & Compliance Management
  • Full F-Gas audit trail

Fieldmotion records refrigerant type, quantity used or recovered, cylinder tracking, and engineer certification against every relevant job, keeping you compliant with F-Gas Regulation requirements. Automated reminders flag upcoming leak checks, service intervals, and equipment inspections so nothing is missed.

Asset Management & PPM
  • Reduce reactive callouts

Maintain a complete asset register for every customer site, with full service history, performance notes, and compliance records attached to each unit. PPM schedules trigger jobs automatically when maintenance is due, giving engineers the context they need on-site and giving managers early warning of developing faults. 

Quotes & Invoicing
  • Cash cycle cut by up to 7 days

Engineers raise quotes on-site when additional work is identified, and office staff convert completed jobs to invoices in one tap with labour and parts pre-populated. Invoices sync to Xero, QuickBooks, or Sage with no double entry.



Reporting & Analytics
  • Jobs per tech ↑ 15%

Report on job completion rates, engineer utilisation, asset performance trends, and recurring fault patterns across your entire customer base. Use the data to plan seasonal capacity, identify underperforming equipment, and give customers the insight they need to make informed maintenance decisions. 

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hvac f gas & compliance management
hvac asset management & ppm
hvac quotes & invoicing
hvac reporting & analytics

How Eastern Pest Control eliminated paper and transformed cash flow

"Fieldmotion opened up so many doors. It got rid of the paper-based systems, records all the jobs, and has all the files in one place in the portal for each customer. The cash flow improved enormously — that was a huge bonus, one we weren't actually expecting."

— Peter Flanagan, Owner, Eastern Pest Control

  • Invoicing cycle cut from up to six weeks to same-day, with immediate cash flow impact
  • Customers are audit-ready at all times with maps, MSDS sheets, and job records in the portal
  • Multi-site audit that previously took two days now completed before lunch

SOFTWARE INTEGRATIONS

Works with all the tools you already use

  • xero
    Syncs with customers, invoices, and payments
  • quickbooks
    Syncs with customers, invoices, and payments
  • sage
    Syncs with customers, invoices, and payments

FAQs

What does HVAC Maintenance Software do?

HVAC maintenance software helps heating, ventilation, and air conditioning businesses manage service schedules, reactive callouts, F-Gas compliance, and customer invoicing from one central system. It connects office staff and field engineers in real time, replacing paper job sheets, shared spreadsheets, and disconnected tools with a single platform built around how HVAC teams actually work.

How does Fieldmotion help with F-Gas compliance?

Fieldmotion records refrigerant usage, recovery, and cylinder tracking against each relevant job, with engineer certification details attached. Automated reminders flag upcoming leak checks and service intervals, and managers can pull a full F-Gas audit trail at any time — without hunting through paper records.

Does Fieldmotion support both planned and reactive HVAC work?

Yes. Planned preventative maintenance and reactive callouts are managed in the same calendar. PPM schedules trigger jobs automatically when servicing is due, while reactive jobs can be assigned and dispatched in seconds with job details sent directly to the nearest available engineer.

Is Fieldmotion suitable for multi-site HVAC operations?

Fieldmotion handles single-contractor businesses and multi-site portfolios equally well. You can maintain a separate asset register and compliance history for every customer site, with reporting tools that give managers a consolidated view across the entire client base — useful for identifying patterns, managing contract renewals, and demonstrating service performance.

Ready to run your business smarter?

Reclaim your time and boost profitability with the platform built for modern field service. Download our brochure instantly.