• PURCHASE ORDERS

Order it. Receive it. Stock updates itself.

Raise purchase orders directly in Fieldmotion, send them to suppliers, and watch stock levels update when goods are received. No spreadsheets, no manual counting.

  • iOS & Android App
  • Works offline
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POs Centralised

Raise and send POs to suppliers directly from Fieldmotion, with every order linked to the right job or contract.

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Live Stock Updates

When goods arrive and a goods received note is created, stock updates automatically. No manual entry.

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Job-Linked POs

Attach purchase orders to specific jobs, contracts, quotes, or customers so costs are attributed correctly from the start.

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Returns Tracked

Create goods returned notes in Fieldmotion when parts go back to suppliers, keeping stock levels and costs accurate.

WHAT’S INCLUDED

Order, Receive & Track

Purchase orders that live inside your job management system, so procurement, stock, and job costs stay in sync from order to receipt. 

Purchase Order Creation and Sending

Raise POs against your configured suppliers in Fieldmotion and send them directly, with customisable templates that match your business requirements.

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    Set up suppliers and delivery times
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    Create POs from customisable branded templates
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    Link POs to jobs, contracts, or customer
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Goods Received and Stock Updates

When a delivery arrives, create a goods received note in Fieldmotion and stock levels update automatically, with no warehouse sheet and no manual adjustment.

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    Log full or partial deliveries against the PO
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    Stock levels update on goods received
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    Quantity discrepancies flagged automatically
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Returns and Cost Tracking

Goods returned notes keep your stock accurate when parts are sent back, and all purchase costs flow through to job costing and reporting.

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    Returns update stock automatically
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    Export PO data to CSV for reconciliation
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    Purchase costs flow through to job costing
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THE PROCESS

How It Works

  • Raise a PO in Fieldmotion, link it to the relevant job or contract, and send it to the supplier.
  • When goods arrive, create a goods received note. Stock levels update automatically.
  • Purchase costs flow through to job costing so margins stay accurate.

Other Related Features

Specialised tools for every trade. Customisable workflows that adapt to how you work, not the other way around.

Stock Management

Purchase orders feed directly into stock levels, keeping warehouse and van inventory accurate.

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Invoicing

Purchase costs attributed to jobs flow into job costing and support accurate invoice generation.

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Job Management

Link POs to specific jobs so every material cost is tracked against the right record.

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Quoting

Material costs used in quotes can be sourced from stock and supplier records for accurate pricing.

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Accounts Integration

Purchase order data can be exported to your accounting package for supplier reconciliation.

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Reports & Dashboards

Track purchase spend by supplier, job, or period to identify cost trends and savings opportunities.

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ROI SNAPSHOT

Quick Estimate of the impact on your Business

Fill in the fields below and generate your custom estimate.

Phone calls, back-and-forth, manual updates

Your Estimated ROI

Based on 230 working days

Fill in your numbers to see where time and money are slipping away.

SOFTWARE INTEGRATIONS

Works with all the tools you already use

  • xero
    Syncs with customers, invoices, and payments
  • quickbooks
    Syncs with customers, invoices, and payments
  • sage
    Syncs with customers, invoices, and payments

CLIENT RESULTS

Our Customers See Real Impact

"Fieldmotion has given the business comfort that there is a software solution available to us, and a support structure in place behind it that epitomises great customer service."
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Kevin Gray

Operations Director, Just Energy Solutions

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    admin reduction

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    faster invoicing

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    on-time arrival

FAQs

Can purchase orders be linked to specific jobs in Fieldmotion?

Yes. When raising a PO, you can link it to a specific job, contract, quote, or customer account. The cost of goods purchased for a job is attributed correctly when received, feeding into job costing automatically.

How does stock update when goods are received?

When a delivery arrives, you create a goods received note against the original PO in Fieldmotion. The system updates warehouse stock levels automatically based on the quantities received. If only part of the order arrives, you can receipt the partial delivery and the outstanding quantity stays on the PO for the next delivery.

Can Fieldmotion handle returns to suppliers?

Yes. Goods returned notes can be created against any purchase order and stock levels adjust automatically when a return is processed. This keeps your inventory accurate and ensures returned goods are reflected in your cost records.

Can purchase order data be exported for accounting purposes?

Yes. Purchase order data can be exported to CSV for import into accounting packages or supplier reconciliation. For businesses using Xero or QuickBooks, purchase cost data flows through the accounts integration, cutting the need for manual data entry in your finance system.

Ready to run your business smarter?

Reclaim your time and boost profitability with the platform built for modern field service. Download our brochure instantly.